FLSW Event Support
The Learned Society of Wales offers FLSW Event Support to fund, promote or support events that our Fellows are involved in organising.
If you are a Fellow and you are planning an innovative and inclusive event or activity that will contribute to the promotion and development of Wales’ research and innovation community, you are eligible to apply for LSW support.
You can apply for FLSW Event Support by completing one of two forms:
- Event support (this can include requests for all listed kinds of support including funding)
- Promotional ONLY
You can read our full FLSW Event Support Policy here, including any terms and conditions relevant to your application.
If you have any further questions, please contact us on: events@lsw.wales.ac.uk
Who can apply?
This fund is open to all Fellows of the Learned Society of Wales who usually apply on behalf of an organisation that is planning an event/activity.
When can I apply
| Category | Deadline | Notified by outcome |
|---|---|---|
| Event Support | 17:00 30 October 2026 | 11 December 2026 |
| Event Support | 17:00 5 March 2027 | 16 April 2027 |
| Promotional support only | Available all year | 4 weeks from submission |
What support can be provided?
We offer the following types of support – you may apply for one or all of these depending on what your event would benefit from. Please note there are two separate applications forms – ‘Event Support’ which allows you to apply for any of these types of support and ‘Promotional’ ONLY which is a streamlined process for events that only require LSW promotional support.
- Funding. Applicants may apply for between £250 to £1,000 per event. We aim to secure a balance of funding across a range of different topics and areas.
- Promotion. We are able to promote events using (as appropriate) social media, the Fellows’ bulletin, our website and our external newsletter. We are also able to share any recordings post-event.
The following two areas are also available in some circumstances:
- Online hosting. We have a paid Zoom package and, in some cases, will be able to help partners to host events if they are unable to do so themselves.
- In-kind support by staff. In some cases, we will offer additional support for events that make a particularly strong contribution to our strategic priorities. Depending on what is appropriate for the individual event, this may include support for planning, event staffing, reporting or linked policy work.
What kind of activities are supported?
We are seeking proposals for events that are innovative and inclusive – reaching beyond the boundaries of your organisation to include a wide range of people and that can demonstrate impact beyond their usual spheres. We will prioritise new events and ideas that demonstrably connect and bring together a range of individuals from diverse organisational backgrounds including Fellows, ECRs and other individuals relevant to your plans. Where appropriate, we expect events to be open to a wide, cross-sectoral participation. Consider how your event/idea can be improved by involving other organisations, charities, universities or groups.
Your event may take place on-line or in person. For accessibility we encourage hybrid events to widen the accessibility and audience of events supported through this scheme, where appropriate.
Funding will only be provided for events that include participants outside of your own institution/organisation.
Your event should take place within 12 months from the date you receive confirmation of LSW support. Please choose the application deadline that best fits the date of your event.
Any exclusions are listed in the full FLSW Event Support Policy.
What is the decision making process?
All applications will be assessed against the following criteria.
You will find more information explaining each of these criteria in the application form.
- LSW Mission and Aims– Demonstrate how your event will support our mission and at least one of our strategic aims.
- Accessibility– Demonstrate how your event will be accessible
- Diversity- Demonstrate how you will actively seek a diverse range of people to engage with.
- Impact – Demonstrate how you plan to measure the impact of this event
- Welsh context – Demonstrate how your event will contribute to the promotion and development of Wales’ research and innovation community.
Applicants are asked to address each of these criteria on the application form – the detail provided may be commensurate with the amount of support you are requesting and in all cases, we urge you to keep your responses concise and to the point.
If you wish to create a draft of your answers before completing the online application form, you can access word versions (please see key documents).
Review Panel Members
Responsibilities of successful applicants
Should your application be successful, we will work with you to provide the support agreed and in return, we ask that your event/organisers:
- Comply with your organisation’s Welsh language standards
- Acknowledge the LSW’s support in your publicity materials
- Provide the LSW with content that we can use to help promote the event (where relevant)
- Invites at least one representative of LSW to attend the event where relevant
- Shares content that LSW can use for promotion after the event e.g. photos
- Collects and provides impact data post-event
- Submit invoices within 3 months of the event (when funding has been granted)
If you have been granted funding towards your event, we expect to be invoiced within three months of the date of the event. In addition, please provide a short update on the event and share photos/data where relevant. If the activity resulted in a smaller spend than anticipated we expect to be invoiced accordingly.
If your organisation does not have the funds available to invoice us retrospectively, we will work with you to agree an alternative payment schedule.
Further detail of these requirements are listed in the full FLSW Event Support Policy.
