Event Proposal

The Learned Society of Wales helps organise a wide range  of events across Wales each year – many of which are carried out in partnership with other institutions /organisations. These can range from public lectures, schools engagement, meetings, award lectures, discussion forums, book launches and occasionally small conferences aimed at both a specialist audience and the general public.

Not all events require financial  support from the Society, but any event proposal to be associated with the Society should be made to the Chief Executive in the first instance. The Society may be able to provide some modest support as a contribution to the general funding of some events.  In such cases, the assistance of the Society should be specifically recognised in advertising meetings.

The following is some information that should be read before submitting an event proposal.

Proposal Form

Only events seeking Society financial support require the submission of a formal proposal form available here. Proposals will be considered initially by the Chief Executive and if necessary  in consultation with elected Officers. Please provide a three-month lead time for any event proposal.


All event proposals should  be inkeeping with the  Society’s core Missions:

  • To celebrate, recognise, preserve, protect and encourage excellence in all scholarly disciplines, and in the professions, industry and commerce, the arts and public service
  • To promote the advancement of learning and scholarship and the dissemination and application of the results of academic enquiry and research
  • To act as an independent source of expert scholarly advice and comment on matters affecting the wellbeing of Wales and its people, and to advance public discussion and interaction on matters of national and international importance
  • Existing funding, collaboration with other HEIs and other Learned Societies will be important considerations.
  • The proposer is responsible for convening the event .
  • The Society should be kept informed about progress and arrangements for the event, and can assist in promotion.

Financial Support 

It is the responsibility of the proposer, following consultation with the Secretariat to produce an outline budget identifying all costs and how they will be covered. The Society will endeavour to provide a contribution either by way of direct support and/or staff time.

Society recognition 

All events directly supported by the Society must make public mention of the Society’s support in all press/ digital notices & public marketing, including the Society’s logo.

Post-event report

A short paragraph providing a factual summary together with relevant pictures should be provided, which may be featured on the Society’s website.